Have you been receiving more complaints lately? Maybe you are finding that the phones aren’t ringing like they used to, or your client base has gone quiet? Maybe it’s because your customer service is on autopilot.
It’s not uncommon for any business to become more focused on the production or the current clients they have and to let the day-to-day interaction fall by the wayside, and while not uncommon it can still be deadly for your business if not addressed.
In today’s electronic world, face-to-face time has become almost obsolete and therefore even more meaningful when it happens. In addition, it is equally important that you understand that customer service is not just when there is face to face interaction but happens throughout the customer experience.
Customer service begins when you receive your first inquiry from a client; how quickly you respond, how much time you spend with the customer on understanding what they need versus you trying to making the sale. It continues in making sure the customer doesn’t have to follow up with you in what is going on, what needs to be done versus you doing the follow up in making sure they don’t sit and wonder and feel the need to make the call.
Remember, customer service is just that, serving the customer in such a way that delivers answers and solutions that produces a relationship of reliability and trust. So much so that they can learn to depend on you to not only deliver but that you have their best interest at heart.
How do you accomplish this? It starts by being intentional in the way you deliver your customer service. Intentional in how you answer the phone; answer emails, think before you send out an email or provide a solution to the customer.
For instance, when communicating make sure you have thought through the entire process before requesting approval. For instance, if you are asking a customer to approve a mailing but don’t have all the costs involved in making a decision you will quickly frustrate the customer by sending out additional emails or making additional phone calls on more information required or have the client see an invoice for more than they anticipated when the job is completed because they weren’t well informed.
Great customer service takes ongoing effort and focus and can become part of your business brand if done intentionally. If left unattended, you could find your customer base and your reputation dwindling.
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